Turn messy meeting notes into owners, deadlines and a follow-up email
Paste raw notes or a transcript and get back a clean action table plus a ready-to-send recap. It takes two minutes, and nothing falls through the cracks.
Meeting notes are usually half-sentences, side comments and decisions nobody wrote down clearly. AI is excellent at turning that mess into structure, as long as you tell it exactly what structure you want.
The format that works
Ask for a table with four columns: Action, Owner, Due date and Source quote. The source-quote column matters. It makes the model point to where each action came from, which cuts down on invented tasks.
Then ask for the recap
Once the table looks right, ask for a short follow-up email that lists decisions first, then actions. Most people read only the top three lines of a recap.
- If a task has no clear owner, tell the model to write UNASSIGNED rather than guess.
- If a date was only implied ("next week"), have it convert to an actual date and flag it with "(implied)".
Copy-ready prompts
Here are raw meeting notes. Extract every action item into a table with columns: Action | Owner | Due date | Source quote (the exact words it came from). If no owner is clear write UNASSIGNED. If a date is implied, convert it to a real date and mark it (implied). Do not invent tasks. NOTES: [PASTE]
Using the table above, write a follow-up email under 150 words. Start with 'Decisions', then 'Actions' as a bulleted list with owner and date. Friendly, no fluff.
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